Privacy Policy

Vendify360® (“Vendify360”, “we”, “our”, or “us”) is a cloud-based Point of Sale and business management Software-as-a-Service (SaaS) platform developed by GWC Tech Hub LLC. We are committed to protecting your privacy and ensuring that your personal data is handled in a safe, lawful, and transparent manner.

This Privacy Policy explains how we collect, use, disclose, store, and protect your information when you access or use Vendify360 through our website, mobile applications, POS devices, APIs, or related services (collectively, the “Services”).

By using Vendify360, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following categories of information:

1.1 Personal Information

Information that can identify you as an individual, including:

  • Full name

  • Email address

  • Phone number

  • Business name and address

  • Government-issued identification (where required for compliance)

  • User account credentials

1.2 Business and Transaction Data

Information generated through your use of the Services, including:

  • Sales and transaction records

  • Inventory and product information

  • Customer records entered by you

  • Invoices, receipts, and reports

1.3 Technical and Usage Data

Automatically collected information, such as:

  • IP address

  • Device type and operating system

  • Browser type

  • Log files and usage analytics.

  • Date, time, and duration of access

1.4 Payment Information

Where applicable, payment-related data is required to process subscriptions and services. Vendify360 does not store full card details. Payment processing is handled by licensed third-party payment providers.

2. How We Use Your Information

We use the collected information to:

  • Provide, operate, and maintain the Vendify360 platform.

  • Create and manage user accounts.

  • Process subscriptions and billing

  • Enable POS transactions and reporting.

  • Improve system performance and user experience.

  • Communicate service updates, support messages, and notifications.

  • Comply with legal, regulatory, and tax obligations.

  • Prevent fraud, unauthorized access, and misuse

3. Legal Basis for Processing

We process personal data based on one or more of the following lawful grounds:

  • Your consent

  • Performance of a contract

  • Compliance with legal obligations

  • Legitimate business interests

4. Data Sharing and Disclosure

We may share your information only in the following circumstances:

4.1 Service Providers

With trusted third-party vendors who assist with:

  • Cloud hosting and infrastructure

  • Payment processing

  • Analytics and system monitoring

  • Customer support

4.2 Legal and Regulatory Authorities

When required by law, court order, or regulatory obligation.

4.3 Business Transfers

In the event of a merger, acquisition, restructuring, or sale of assets, your data may be transferred subject to confidentiality safeguards.

Vendify360 does not sell or rent your personal data to third parties.

5. Data Storage and Security

We implement appropriate technical and organizational measures to protect your data, including:

  • Secure cloud infrastructure

  • Data encryption in transit and at rest

  • Role-based access controls

  • Regular security audits and monitoring

While we take reasonable steps to safeguard information, no system is completely secure, and we cannot guarantee absolute security.

6. Data Retention

We retain personal and business data only for as long as necessary to:

  • Provide the Services

  • Comply with legal and regulatory requirements.

  • Resolve disputes and enforce agreements.

Upon account termination, data may be retained for a limited period in accordance with applicable laws.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access your personal data.

  • Correct or update inaccurate information

  • Request deletion of your data

  • Restrict or object to certain processing activities.

  • Withdraw consent at any time.

  • Request data portability

Requests can be made by contacting us using the details in Section 11.

8. Cookies and Tracking Technologies

Vendify360 may use cookies and similar technologies to:

  • Authenticate users

  • Remember preferences

  • Analyze platform usage

You may control cookies through your browser settings. Disabling cookies may affect certain features of the Services.

9. Third-Party Links and Integrations

Our Services may contain links to third-party websites or integrate with third-party services. Vendify360 is not responsible for the privacy practices or content of such third parties. We encourage users to review their privacy policies.

10. Children’s Privacy

Vendify360 is not intended for use by individuals under the age of 18. We do not knowingly collect personal data from minors.

11. International Data Transfers

Your information may be processed or stored outside your country of residence, including in jurisdictions with different data protection laws. We ensure appropriate safeguards are in place for such transfers.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our platform with an updated effective date. Continued use of the Services after changes constitutes acceptance of the revised policy.

13. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us at:

Vendify360
A product of GWC Tech Hub LLC
Email: privacy@vendify360.co
Website: www.vendify360.co